WPC 2026 KENYA
ACCOMMODATION RESERVATIONS
ACCOMMODATION BOOKING TERMS AND CONDITIONS
- Accommodation bookings are managed entirely under a separate agreement from conference registrations. All
accommodation contracts are strictly between the delegate and Afamco Group, the official WPC accommodation partner.
By booking accommodation, delegates confirm their acceptance of Afamco’s terms and conditions and acknowledge that
WPC is not a party to, nor responsible for, any aspect of the booking process. - Accommodation reservations are independent of the conference taking place and are subject to the booking terms and
cancellation fees as outlined below – these terms are not affected or nullified by cancellation of the conference. - Should the conference be postponed, Afamco Group (“the agent” will make every effort to move the accommodation booking
to the new dates in the same hotel or one of similar quality. While every effort will be made to offer the same rates, this
cannot be guaranteed as it is subject to the hotel’s availability. No fees apply to postponed bookings – should the delegate
not wish to accept the booking postponement, the cancellation fees as outlined below will apply. - Delegates are reminded to have travel insurance in place to cover all the costs in relation to their accommodation booking
and to ensure sufficient cover is in place. - Should the hotel booked not be available for reasons beyond the Afamco Group’s control, Afamco Group reserves the right
to reschedule the booking to another hotel of a similar or higher rating, within a 10k radius at the same cost. - Should Afamco Group be prevented from carrying out all its obligations by circumstances beyond its reasonable control
including government intervention, strike, labour disputes, accidents, natural disasters, national or local disasters, war,
pandemic or the delegate is unable to travel into Kenya from their country, due to either their own countries restrictions or
the Kenya Government restrictions, Afamco Group’s liability will be limited to the cancellation terms below. - Your data may/will be provided to relevant third-parties including; relevant government agencies, hotels, travel and
transport groups as part of the confirmed selected services. These third parties may reside outside the EU. Data collected
may be shared with the World Potato Congress (WPC) for the purposes of event organization and to verify that the booking
is made by an WPC 2026 Naivasha registered delegate, in compliance with the General Data Protection Regulation (GDPR).
CANCELLATION TERMS – ACCOMMODATION BOOKING
- All cancellations and/or changes must be sent in writing to info@afamcomanagement.com and will not be accepted
by telephone. - Cancellation refers to complete and/or partial cancellation of accommodation bookings.
- Cancellation fees are as follows:
On or before the 25th of May 2026 – full refund less the administration fee of €50.00
Between 25th of May 2026 and 25th of June 2026 – 50% refund available, less the administration fee of €50.00
Between 25th of June 2026 and 27th of July 2026 – 20% refund available.
After the 25th of July 2026 – No refund for cancelled accommodation
Travel and Medical Insurance
ADDITIONAL TERMS AND CONDITIONS
- Participants are responsible for arranging their own health and travel insurance coverage. It is strongly recommended that,
when booking accommodation through Afamco Group, participants obtain comprehensive travel and/or equipment insurance
to cover any potential loss, cancellation, medical expenses, or other unforeseen circumstances. Refunds shall not be provided
except in accordance with the terms and conditions set out herein. Accordingly, it is the responsibility of the guest to ensure
that adequate insurance coverage is in place from the time of booking. Afamco Group shall not be liable in any manner
whatsoever for any loss or expense incurred as a result of any delegate, speaker, or exhibitor failing to obtain appropriate
insurance in connection with their accommodation booking.
For further assistance contact Afamco Group
Tel: ++254 797 145924
Email:info@afamcomanagement.com
WPC 2026 Kenya
c/o Afamco Group, Millenium Business Park, Langata Road, Karen
Nairobi Naivasha
WPC 2026 – Privacy Policy